A common question that we have recently received on our hotline relates to the situation when an employee enters a non-recording state.
Excluding an employee from the recorded count is always done by entering an absence in the time fund using the code for that specific absence. This absence is entered into the future along with the date of return.
If you are entering absences longer than the calendar year, it is important to have the calendar updated until the time of return to the recorded state.
Upon entering the absence in the time fund, the following data will be automatically updated in the employee’s master data: L3214 – Type of exclusion from the recorded state, L3220 – Date of exclusion from the recorded state, and L3226 – Date of return to the recorded state. This applies only to the following absences:
- Maternity leave entered under code “7”
- Parental leave entered under code “9”
- Basic military service entered under code “V”
Please note that for other types of exclusion from the recorded state, the user must manually update the data in the employee’s master data for L3214, L3220, and L3226.
